Bookkeeping, Accounting & Payroll Services in Delhi
Bookkeeping, GST and TDS reconciliation, monthly MIS and payroll with PF, ESI, Delhi Labour Welfare Fund and salary TDS — kept in line with the Labour Codes and the Income-tax Act, 2025.
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Quick answers
What does outsourced accounting cover?
Recording of sales, purchases, expenses, bank and cash transactions; bank, GST and TDS reconciliations; ledger scrutiny; fixed asset and depreciation records; and month-end reports such as profit and loss, balance sheet, receivables and payables, prepared so that returns and audits can be completed from the same books.
What statutory deductions does payroll involve?
Provident Fund (12% of PF wages by employee and employer, with the employer share split between EPF and EPS), ESI for employees earning up to Rs 21,000 a month (0.75% employee, 3.25% employer), professional tax in states that levy it (not Delhi), labour welfare fund where applicable, and TDS on salary under Section 192 (Section 392 from 1 April 2026).
How does SKAG and Associates handle accounting and payroll?
The firm agrees a monthly calendar with the client, collects bank statements, invoices and attendance inputs, records and reconciles transactions, computes salaries and statutory deductions, prepares challans and returns for PF, ESI, PT and TDS, and shares monthly reports and payslips.
What our Accounting and Payroll service covers
How the engagement works
How to start
Start by email or WhatsApp; the books and payroll inputs are reviewed before a monthly routine is agreed.
Send these three things first:
- Bank statements for the last three months and access to the accounting software (or the last year’s books)
- GSTIN, TAN, and PF / ESI codes where registered
- Employee list with salary structure, joining dates and KYC
What you provide
- Bills, bank statements and payroll inputs by the agreed date each month
- Approval of salary changes and payments
- Payment of taxes and contributions from your own accounts
What the firm does
- Book-keeping and bank, GST and TDS reconciliations
- Payroll computation, PF, ESI and LWF challans and returns
- Month-end reports and audit-ready ledgers
What happens next: A monthly calendar of inputs and deliverables, the scope and the fees are set out in an engagement letter.
Documents required
- → Bank statements (monthly)
- → Sales invoices and credit / debit notes
- → Purchase bills and expense vouchers
- → GST, TAN, PF, ESI and PT registration details
- → Previous year audited financial statements and trial balance
- → Employee master: PAN, Aadhaar, UAN, IP number, bank details
- → Appointment letters and salary structures
- → Monthly attendance, leave and overtime records
- → Employee investment declarations (Form 12BB / Form 124)
- → Loan, asset purchase and lease agreements
For a specific Accounting and Payroll matter, you may send the details through the contact form, call +91 88022 54567 or write on WhatsApp (Mon–Sat, 10:00 AM–7:00 PM). Please do not send passwords or OTPs.
Government fees and contributions in Delhi
| Item | Government fee / duty | Basis and notes |
|---|---|---|
| Shops and Establishments registration | Nil | Delhi Shops and Establishments Act; online on labourcis.nic.in |
| Delhi Labour Welfare Fund | Rs 0.75 employee + Rs 2.25 employer, per employee each half-year | Paid before 15 July and 15 January; establishments with 5 or more persons |
| Professional tax | Not levied in Delhi | — |
Government fees and duties only. The firm’s professional fees are not published on this website; they depend on the scope of work and are agreed in an engagement letter.
Accounting and payroll: key rules and due dates
Books of account
Businesses and professionals whose income or turnover crosses the limits in the Income-tax Rules must maintain books of account; companies must maintain books on an accrual basis under Section 128 of the Companies Act, 2013, and must use accounting software with an audit trail (edit log) that cannot be disabled. GST law separately requires accounts and records to be kept at the principal place of business. Well-kept monthly books make the GST return, TDS return and audit work quicker and more reliable.
Sellers on online marketplaces need one more layer: each payout is split into sales, returns, commission and fees, GST TCS and income-tax TDS before it is recorded. This is covered on the accounting and GST for e-commerce sellers page.
Payroll contributions (central laws)
| Item | Rule | Due date |
|---|---|---|
| Provident Fund | 12% of PF wages by employee and 12% by employer (8.33% of the employer share to EPS up to the wage ceiling). Wage ceiling Rs 25,000 a month from 17 September 2026 (Rs 15,000 earlier). Admin charge 0.50%, minimum Rs 500 per establishment. | 15th of the following month (ECR) |
| ESI | Employees earning up to Rs 21,000 a month (Rs 25,000 for persons with disabilities): 0.75% employee, 3.25% employer. | 15th of the following month; half-yearly returns |
| Professional tax | State levy. Not levied in Delhi; rates and dates vary in other states. | As per state law |
| Salary TDS | Section 192 up to 31 March 2026; Section 392 of the Income-tax Act, 2025 (codes 1001 / 1002) from 1 April 2026. | 7th of the following month (30 April for March) |
| Quarterly salary TDS statement | Form 24Q; Form 138 for Tax Year 2026-27. | 31 Jul, 31 Oct, 31 Jan, 31 May |
| PF annual returns | Forms 3A and 6A are not filed separately: EPFO treats the monthly ECR as the return. | Monthly ECR only |
Late PF payments attract interest and damages (1% per month under the current rules); ESI delays attract interest and damages of 5% to 25%. Use the labour due date calendar for the full list, including state items.
EPF wage ceiling of Rs 25,000 from 17 September 2026 (S.O. 5109(E)): employees earning up to Rs 25,000 a month now fall within mandatory coverage, and the employer’s EPS share is 8.33% of wages up to Rs 25,000 (up to Rs 2,083 a month), with the balance of the 12% going to EPF. Salary structures and cost budgets prepared on the Rs 15,000 ceiling need to be revised. See the EPF wage ceiling update and the PF calculator.
Delhi employer checklist
| Item | What applies in Delhi | Official source |
|---|---|---|
| Shops and Establishments registration | Registration under the Delhi Shops and Establishments Act is online on labourcis.nic.in. No fee is payable and no document is required; the certificate is issued as soon as the details are submitted. See Shops and Establishment registration in Delhi. | Delhi Labour Department FAQ |
| Delhi Labour Welfare Fund | Establishments employing 5 or more persons. Per employee, every six months: Rs 0.75 employee share and Rs 2.25 employer share, based on the register as on 30 June and 31 December, paid before 15 July and 15 January. Employees in managerial or supervisory roles earning above Rs 2,500 a month are excluded. | Delhi Labour Welfare Board |
| Professional tax | Not levied in Delhi. | — |
| Minimum wages | Delhi notifies rates for unskilled, semi-skilled, skilled and other categories and revises them for dearness allowance; check the current order before each payroll run. | Delhi Labour Department orders (see the minimum wages calculator) |
| Working hours | Up to 9 hours a day and 48 a week under the Delhi Shops and Establishments Act, with overtime at twice the ordinary rate. | Delhi Shops and Establishments Act, 1954 |
Labour Codes and salary structures
The Code on Wages, 2019, the Industrial Relations Code, 2020, the Code on Social Security, 2020 and the Occupational Safety, Health and Working Conditions Code, 2020 took effect on 21 November 2025. Points that affect payroll include:
- A single definition of wages. Where excluded allowances exceed 50% of total remuneration, the excess is added back to wages, which affects PF, gratuity and bonus calculations.
- Fixed-term employees become eligible for gratuity after one year of continuous service.
- Working hours of 8 a day and 48 a week under the OSH Code, with overtime at twice the ordinary rate; the Delhi Shops and Establishments Act allows up to 9 hours a day.
- Timely payment of wages and issue of wage slips, and a national floor wage (not yet notified) below which state minimum wages cannot be fixed.
The firm reviews salary structures against these rules and the applicable minimum wages before payroll is run. A step-by-step list is in the Labour Codes checklist for small businesses.
Changes from 1 April 2026 for payroll and accounts
Payments on or after 1 April 2026 must be recorded with the new Income-tax Act, 2025 sections and payment codes: salary under Section 392, most other TDS under Section 393 (for example, contractors 1023 / 1024 and rent 1008 / 1009), Form 16 replaced by Form 130, Form 16A by Form 131, and the investment declaration Form 12BB by Form 124. Accounting and payroll software masters should be updated accordingly; the section finder lists the mappings.
- Employees’ PF and ESI contributions: from Tax Year 2026-27, the contribution deducted from employees’ salaries is deductible for the employer if it is credited to the fund on or before the due date of the income tax return (Section 29(1)(e) of the Income-tax Act 2025 as substituted by Section 39 of the Finance Act 2026). For AY 2026-27 and earlier, the deposit had to be made by the due date under the PF and ESI laws. Deposit by the 15th is still required under those laws to avoid damages and interest.
Common mistakes
- Keeping basic pay low with large allowances. Under the Labour Codes, allowances excluded from wages above 50% of pay are added back, which changes PF and gratuity.
- Not enrolling employees up to Rs 25,000. From 17 September 2026 the EPF wage ceiling is Rs 25,000 a month.
- Booking purchases without matching GSTR-2B. Input tax credit not in GSTR-2B is disputed later; reconcile monthly.
- Paying MSME suppliers late. Dues to micro and small suppliers beyond the MSMED Act period are disallowed until paid (Section 43B(h)).
- Turning off the audit trail in the software. Companies must use accounting software with an edit log that cannot be disabled.
Accounting and Payroll for clients in New Delhi & Delhi NCR
SKAG and Associates is a firm of Chartered Accountants based at Kh.No-84, Plot No -RZ-I-1, F/Floor, 12/2, Main Rd, opposite Yammaha Showroom, Mahavir Enclave, New Delhi – 110045. The firm handles Accounting and Payroll work and allied compliance for individuals, professionals, firms and companies across New Delhi, South West Delhi and the wider Delhi NCR region, as well as clients elsewhere in India who engage it remotely.
Engagements are conducted strictly in accordance with the Chartered Accountants Act, 1949 and the ICAI Code of Ethics. To discuss your requirement, you are welcome to contact the office or call +91 88022 54567 during working hours (Mon–Sat, 10:00 AM–7:00 PM).
Frequently asked questions
Can you work in our existing accounting software? +
Yes. The firm can work in the software you already use, such as Tally or a cloud accounting package, through shared or remote access, or maintain the books in its own licensed software and share reports and backups with you.
Is PF compulsory for a small business? +
PF applies to establishments with 20 or more employees; an establishment with fewer employees can register voluntarily. Once covered, it remains covered even if the headcount later falls below 20. Employees earning above the wage ceiling can be enrolled as members at the time of joining if the employer and employee agree.
When does ESI apply? +
ESI generally applies to establishments with 10 or more employees in notified areas. Contributions are payable for employees whose wages are up to Rs 21,000 a month (Rs 25,000 for persons with disabilities). Delhi is a notified area.
What is the Delhi Labour Welfare Fund contribution? +
For establishments employing 5 or more persons: Rs 0.75 from the employee and Rs 2.25 from the employer, per employee, every six months, based on the employees on the register on 30 June and 31 December. The amounts are paid before 15 July and 15 January. The Delhi Government adds its own share.
Is Shops and Establishment registration required in Delhi, and is there a fee? +
Shops and commercial establishments in Delhi register under the Delhi Shops and Establishments Act on labourcis.nic.in. The Delhi Labour Department states that no fee is payable and no document is needed, and the certificate can be downloaded immediately after the online form is submitted.
What changes with the EPF wage ceiling of Rs 25,000? +
From 17 September 2026, PF wages up to Rs 25,000 a month (earlier Rs 15,000) are within mandatory coverage. Employees earning between Rs 15,000 and Rs 25,000 who were outside PF now have to be enrolled, and the employer's EPS contribution is worked out on wages up to Rs 25,000.
Does our company need accounting software with an audit trail? +
Yes. Under the Companies (Accounts) Rules, a company keeping its books electronically must use software that records an audit trail (edit log) of each change, which cannot be disabled, and the auditor reports on it. The firm can check how the trail is set up in your software.
Do we need to deduct professional tax in Delhi? +
No. Delhi does not levy professional tax. If you have employees in states such as Maharashtra, Karnataka or West Bengal, professional tax registration, deduction and returns under that state's law are needed for those employees.
How do the Labour Codes change our salary structure? +
The main change is the common definition of wages: if allowances excluded from wages exceed 50% of total pay, the excess counts as wages. This can increase PF contributions and gratuity. Salary structures that keep basic pay low with large allowances should be reviewed.
What records does the firm need each month for payroll? +
New joiners and exits with their KYC details, attendance and leave, overtime, any salary revisions, reimbursement claims, and employee tax regime choices and investment declarations. These are shared by an agreed date so that salaries and challans can be prepared on time.
Why reconcile GST and TDS every month rather than at year end? +
Input tax credit depends on suppliers reporting invoices in their returns, and TDS credit for your customers depends on your quarterly statements. Monthly reconciliation finds missing invoices, wrong GSTINs or PANs, and short deductions early, when they can still be corrected in the next return.
Questions about Accounting and Payroll?
You may contact CA Gaurav Singh to discuss your specific facts and requirements.
Contact the Firm →