E-way Bill Authorization Letter Format
Authorise a transporter, employee or agent to generate e-way bills for your consignments under Rule 138 of the CGST Rules.
What it is
An e-way bill is required for the movement of goods above the value limit under Rule 138 of the CGST Rules, 2017. The registered person causing the movement is responsible, but a transporter or an employee often generates the e-way bill in practice. An authorization letter records who may generate e-way bills on your behalf, for which GSTIN and until when, so that responsibility is clear and the authorisation can be shown if questioned.
When it is used
- A transporter generates e-way bills for your consignments.
- An employee or branch staff operates the e-way bill portal.
- A logistics agent handles dispatches from a warehouse.
What the template covers
- Consignor name, GSTIN and address
- Authorised person, relationship and ID
- Transporter ID, if applicable
- Scope of authorisation
- Validity period
- Authorised signatory
Details you will need
The generator asks for the following. Fields marked with an asterisk in the form are required; the rest can be left blank and filled in later in Word.
Letter
Letter Date; Place
Consignor
Consignor Name; Consignor GSTIN; Consignor Address
Authorised Person
Authorised Person Name; Relationship; Aadhaar / Driving Licence No.; Transporter ID (if applicable)
Validity
Authorisation Valid Until
Signatory
Authorised Signatory; Designation
Stamp duty, registration and filing
An e-way bill is generally needed where the consignment value exceeds ₹50,000, with State-specific rules for intra-State movement. The consignor remains responsible for correct details even when a transporter generates the e-way bill, and goods moving without a valid e-way bill can be detained with penalty under Section 129. Sub-users can be created on the e-way bill portal for employees. Check the current rules on ewaybillgst.gov.in.
Generate the E-way Bill Authorization Letter
Fill in the form and download the draft as a Word file. It is a general template, not legal or professional advice; have it reviewed for your facts before you sign or rely on it.
Need this checked against your facts, or the registration or filing that follows (e.g. GST registration or returns)? Contact SKAG and Associates
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Frequently asked questions
Who can generate an e-way bill?
The consignor, the consignee or the transporter. A registered person can also create sub-users on the portal.
Is an authorization letter mandatory?
It is not a prescribed form, but it is good practice to record who acts on your behalf, especially with external transporters.
What is the e-way bill value limit?
Generally ₹50,000 per consignment; some States have different limits for movement within the State.
This page gives general information for reference only. Laws, stamp duty rates and filing requirements change and differ between States, so confirm the current position for your case. Related: all document templates · free tax calculators · compliance calendar and guides.