E-way Bill Cancellation Letter Format
Record why an e-way bill was cancelled, and explain the position where it could not be cancelled on the portal within 24 hours.
What it is
An e-way bill can be cancelled on the portal within 24 hours of generation where goods are not transported or are not transported as per the details given (Rule 138(9) of the CGST Rules), provided it has not been verified in transit. After 24 hours it cannot be cancelled on the portal. This letter records the cancellation and its reason for your files, and is useful to explain to an officer or the buyer why an e-way bill that was generated was not used.
When it is used
- An order is cancelled after the e-way bill was generated.
- Wrong details were entered and a new e-way bill was generated.
- Explaining an unused e-way bill that could not be cancelled within 24 hours.
What the template covers
- Entity name, GSTIN and address
- E-way bill number and date of generation
- Consignment value, consignor and consignee
- Places of dispatch and delivery
- Date and reason for cancellation
- Whether cancelled within 24 hours
Details you will need
The generator asks for the following. Fields marked with an asterisk in the form are required; the rest can be left blank and filled in later in Word.
Letter
Letter Date; Place
Entity
Entity Name; GSTIN; Address
E-way Bill
E-way Bill Number; Date of Generation; Consignment Value (₹); Consignor; Consignee; Place of Dispatch; Place of Delivery
Cancellation
Date of Cancellation; Reason for Cancellation; Detailed Reason; Cancelled within 24 hours of generation?
Signatory
Authorised Signatory; Designation
Stamp duty, registration and filing
An e-way bill verified by an officer in transit cannot be cancelled. The recipient can reject an e-way bill generated in its name within 72 hours or before delivery, whichever is earlier. Unused e-way bills that are not cancelled can show up in data analytics and lead to questions, so keep the explanation and supporting documents. Check the current rules on ewaybillgst.gov.in.
Generate the E-way Bill Cancellation Letter
Fill in the form and download the draft as a Word file. It is a general template, not legal or professional advice; have it reviewed for your facts before you sign or rely on it.
Need this checked against your facts, or the registration or filing that follows (e.g. GST registration or returns)? Contact SKAG and Associates
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Frequently asked questions
Can an e-way bill be cancelled after 24 hours?
Not on the portal. Keep a record of the reason and supporting documents.
Can an e-way bill be edited?
Only Part B (vehicle details) can be updated. Other errors need cancellation within 24 hours and a fresh e-way bill.
Does cancelling an e-way bill cancel the invoice?
No. The invoice or e-invoice must be cancelled separately if the supply is not happening.
This page gives general information for reference only. Laws, stamp duty rates and filing requirements change and differ between States, so confirm the current position for your case. Related: all document templates · free tax calculators · compliance calendar and guides.