What changed
The Companies (Appointment and Qualification of Directors) Amendment Rules, 2025 substitute Rule 12A. Every individual holding a DIN on 31 March of a financial year files the KYC intimation in Form DIR-3 KYC Web on or before 30 June following every third consecutive financial year. The separate e-form DIR-3 KYC is dropped, and the earlier annual 30 September date no longer applies.
A change in personal mobile number, email address or residential address must still be reported in DIR-3 KYC Web within 30 days of the change. Under the fee rules as amended on 21 April 2026 (G.S.R. 300(E)), filing within time is free, filing late or to reactivate a deactivated DIN costs ₹5,000, and each change filing costs ₹500.
According to MCA, directors who had completed KYC under the old system are next due by 30 June 2028, and for a DIN allotted during FY 2025-26 the first filing is due between April and June 2029. Drafts saved under the old forms were cancelled and must be filed again in the new form.
The requirement attaches to the DIN, not to a current directorship. An individual who holds a DIN but has resigned from every board, or who was allotted a DIN and never appointed, must still file DIR-3 KYC Web in the third year, or surrender the DIN. Designated partners of LLPs hold DINs under the same rules and are covered in the same way.
Who is affected
All directors and designated partners holding a DIN.
Effective dates
| Item | Date or period |
|---|---|
| Rules notified | 31 December 2025 |
| In force | 31 March 2026 |
| Directors with KYC up to date under the old system | Next due by 30 June 2028 |
| DIN allotted in FY 2025-26 | First filing April to June 2029 |
| Change in mobile, email or address | Within 30 days of the change |
What to do now
- Note the next KYC due date for each director on the board calendar.
- Report any change of mobile number, email or address within 30 days.
- Check the DIN status on the MCA portal before signing filings, as a deactivated DIN blocks e-forms.
Penalty or consequence if missed
If DIR-3 KYC Web is not filed by 30 June of the year it is due, MCA marks the DIN as deactivated for non-filing of KYC. A deactivated DIN cannot be used to sign or be named in e-forms until the KYC is filed with the ₹5,000 fee, which can hold up the company’s own filings. The DIN itself is not cancelled and is reactivated once the late filing is approved.
Official source
Effective: 31 Mar 2026 · Note published · Last reviewed
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This note summarises a public notification for general information. It is not professional advice and does not cover every condition or exception, and the rule can change again by a later notification. Read the notification itself before acting on it, or consult a qualified professional on your own facts.