Management Representation Letter Format (SA 580)
See the written representations management gives the auditor at the end of an audit, as Standard on Auditing 580 requires.
What it is
Standard on Auditing (SA) 580, "Written Representations", requires the auditor to obtain written representations from management that it has fulfilled its responsibility for preparing the financial statements and has given the auditor all relevant information and access. Other representations support specific matters, such as related parties, subsequent events, going concern and litigation. The letter is addressed to the auditor and dated as near as practicable to, but not after, the date of the auditor's report.
When it is used
- At the end of a statutory audit, before the auditor signs the report.
- Tax audits and other attest engagements where the auditor asks for representations.
- Review engagements on interim financial statements.
What the template covers
- Company details and auditor addressed
- Financial year and balance sheet date
- Responsibility for the financial statements
- Completeness of information, records and transactions
- Related parties, subsequent events and going concern
- Signatories, designation and DIN
Details you will need
The generator asks for the following. Fields marked with an asterisk in the form are required; the rest can be left blank and filled in later in Word.
Letter
Letter Date
Company
Company Name; CIN; Registered Office
Auditor
Auditor Firm Name; Auditor FRN; Auditor Address
Scope
Financial Year; Balance Sheet Date
Signatory
Signatory Name; Designation; DIN
Stamp duty, registration and filing
Written representations support, but do not replace, other audit evidence. If management does not give the representations requested, the auditor considers the effect on the audit opinion. The letter is signed by those with responsibility for the financial statements, such as the managing director and the CFO. Check the current standard on icai.org.
Generate the Management Representation Letter (SA 580)
Fill in the form and download the draft as a Word file. It is a general template, not legal or professional advice; have it reviewed for your facts before you sign or rely on it.
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Frequently asked questions
Who signs the management representation letter?
Members of management responsible for the financial statements, usually the managing director or a director and the CFO.
What date should the letter carry?
As near as practicable to, but not after, the date of the auditor's report.
Is the letter filed with the ROC?
No. It is part of the auditor's working papers.
This page gives general information for reference only. Laws, stamp duty rates and filing requirements change and differ between States, so confirm the current position for your case. Related: all document templates · free tax calculators · compliance calendar and guides.